Re-Think Productivity with Office 365 Migration

Office 365 Migration

What is Office 365?

Office 365 refers to subscription plans that include access to Office applications and other productivity services that work over the Internet (cloud services). Office 365 suite of fully installed applications includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access.

Microsoft Office 365 has generated a lot of buzz from both large enterprises and small businesses, with organizations becoming increasingly comfortable with the idea of using the services of the cloud-based platform to increase business productivity at a flexible, calculable cost.

Why Should You Migrate to Office 365?

Office 365 migration from an On-Premise IT environment is a significant step for any organization. Take your business to the cloud and get your hands on an array of novel tools, product updates, and be on the path of new workflows and routines. Re-think productivity with powerful subscriptions of Office 365.

Office 365 Migration Best Practices

  • Internet Message Access Protocol (IMAP) Migration: IMAP (Internet Message Access Protocol migration) is a way to move email services from existing non-Exchange email servers to later versions of Microsoft Exchange Server, Exchange Online or Office 365. In this migration, the Exchange admin center or the Exchange Management Shell can be used to migrate the contents of users’ mailboxes from an IMAP messaging system to their Office 365 mailboxes. This includes migrating your mailboxes from other hosted email services, such as Gmail or Yahoo Mail. This migration takes several hours to several days depending on the number of mailboxes, batch sizes and the amount of content in each mailbox. You cannot migrate email messages larger than 35 megabytes and can transfer only up to 500,000 items per mailbox.
  • Cutover Migration: Cutover migration is used to migrate all on-premises mailboxes to Office 365 over a few days. This migration is recommended if you plan to move your entire email organization to Office 365 and manage user accounts in Office 365. Using Cutover migration, you can migrate a maximum of 2,000 mailboxes from your on-premises Exchange organization to Office 365, however, the recommended number of mailboxes is 150. If you exceed this number, the performance would suffer. The mail contacts and distribution groups in your on-premises Exchange organization are also migrated. This migration is mainly used in the case of later versions of Exchange email servers. This type of migration is limited to Exchange deployments of 1,000 mailboxes.
  • Staged Migration: As part of Office 365 deployment, you can migrate the contents of user mailboxes from a source email system to Office 365. When you do this over time, it’s called a staged migration. You can use a staged migration if you plan to eventually migrate all your organization’s mailboxes to Office 365. Using a staged migration, you migrate batches of on-premises mailboxes to Office 365 over the course of a few weeks or months. A staged (partial) migration is advisable when migration involves a larger number of mailboxes i.e. more than 2,000, or when the process has to be performed incrementally using smaller mailbox groups. It is recommended when your source email system is Microsoft Exchange Server 2003 or Microsoft Exchange Server 2007. This migration can’t be used to migrate Exchange 2013 or Exchange 2010 mailboxes to Office 365.
  • Hybrid Deployment: A hybrid deployment offers organizations the ability to extend the feature-rich experience and administrative control they have with their existing on-premises Exchange organization to the cloud. A hybrid deployment provides the seamless look and feel of a single Exchange organization between an on-premises Exchange Server 2013 or Microsoft Exchange Server 2010 and Office 365. In addition, a hybrid deployment can serve as an intermediate step to moving completely to an Office 365 organization.

Why De Facto Infotech makes the best partner for Office 365 Migrations?

De Facto Infotech offers best in class services for the implementation, migration, and upgrade of Microsoft Dynamics 365 and Office 365. Over the years, the Microsoft Gold Certified Partner has helped many businesses streamline sales, optimize resources, mitigate risks, boost ROI and improve overall business performance by implementing or migrating to Dynamics 365 and Office 365.

Related Case Studies:

DPSI Migration of On-Premise Exchange to Office 365

Migration to Office 365 for Document Collaboration and Unified Communication

Aaron Equipment Migration to Office 365 for Overall Business Productivity


Office 365: Migration to Exchange Online

What is Exchange Online?

Exchange Online is the cloud version of Microsoft’s popular Exchange Server offering email services, calendar software, and contact management capabilities to businesses worldwide. Previously companies needed to install the Microsoft Exchange Server on an internal server, which required either in-house maintenance or an outsourced service provider. Exchange Online doesn’t need in-house maintenance as Microsoft can take care of all of this. The best part, Exchange Online is available as a standalone service or as a packaged option with Office 365 subscription, including Microsoft Office, SharePoint, and Skye for Business.

We’ll help you learn about the different migration paths you can take, such as staged or hybrid and its architecture.

Cutover Migration

Hybrid Exchange Deployment

Staged Migration

IMAP Migration

Third Party Migration

Reasons to migrate to Exchange Online

Many businessmen don’t realize the importance of migration to Exchange Online, until given the reasons to go for it. Here are some reasons why you must migrate our mail services to Exchange Online:

  • Cost Savings: Every business wants to make decent profits in their businesses, for which they need to cut the money spent on business expenses like software and hardware resources. Exchange Online not just offers a lower price point than the standard Exchange Server, but is also monthly subscription which means you aren’t required to put all your money in one place.
  • Flexibility and Scalability Microsoft Exchange Online is highly flexible and scalable, as you can add and remove users simply like logging onto a website. You can easily manage the accounts via the Exchange admin center, featuring an easy-to-use web-based interface.
  • Mitigation of the Risk of Data Loss: Microsoft Office 365 (including Exchange Online) promises guaranteed 99.9% uptime, which assures your data is safe in the cloud. Also, Microsoft has enterprise-level security protections, redundancy, and backup protocols in place. It manages your data in the cloud and has continuous fail-safes that make sure your stuff is available at all the times.


Why DeFacto Infotech is the perfect place for Exchange Online Migration

Are you planning to migrate to Exchange Online from some email platform? De Facto Infotech offers a smooth migration from exchange server to Office 365. De Facto assures seamless migration from traditional on-premises e-mail to the growing Microsoft cloud.

Discover different options available when migrating to Exchange Online from different sources. Whether your customer’s mail service is on-premises or in the cloud, you’ll get the best method for getting your customers to Exchange Online.



Migration to SharePoint made easy!!

What is SharePoint?

SharePoint is a web-based, collaborative platform that integrates with Microsoft Office.  SharePoint is used to create websites, but that’s not all.  Launched in 2001, SharePoint is mainly used as a document management and storage system, but being highly configurable, organizations use it for more multiple purposes. This platform can be used as a safe place to store, organize, share, and access information from almost any device. All you need is a web browser, like Microsoft Edge, Internet Explorer, Chrome, or Firefox. A lot of companies out there are getting SharePoint migration done. 

Migration to SharePoint

SharePoint migrations are complex and you are required to assess the state of the content you have, depending on various business factors like size, relevance, and sensitivity, to decide what to take forward into your new system. SharePoint migration gives businesses a chance to restructure content for optimal management and discoverability. But the deadline pressure exists, putting the potential feature and configuration incompatibilities between the source and destination systems.

SharePoint has currently 4 active versions: SharePoint 2007, 2010, 2013, 2016, and Office 365.

SharePoint Migration Approaches

SharePoint migration is gaining momentum, as more and more companies hurry to upgrade their solutions due to the upcoming end of support for SharePoint 2007 and 2010, while others want to move to the cloud and adopt SharePoint Online and Office 365 suite.

Whatever the case is, the organizations need to decide a good method of moving their solution to a new environment. They can either use the traditional upgrade and migration techniques or can rely on a third-party migration tool.

If you have made up your mind to move to SharePoint, we are here with the methods you can use:

Traditional Method of SharePoint Migration

SharePoint upgrade should be done using Microsoft’s recommended tools and techniques, like the in-place upgrade or the database, attach method, but companies are also relying on the traditional SharePoint Migration method. This approach to migration is all about applying custom tools to automate the migration process, and perform a manual migration, when you copy, paste, or recreate SharePoint’s components in the new environment.

Benefits of Traditional Migration Methods:

  • Full control over the migration process
  • Migration of custom features
  • Solution Optimization
  • Powerful Integration

Every coin has two sides, and similarly, traditional SharePoint migration methods have their weak points too:

  • Direct upgrade is impossible
  • Time and labor expense
  • Metadata issues during manual migration

Third-Party Migration Tools

The market is packed with specialized migration solutions, promising seamless, easy, and quick migration. Many SharePoint owners rely on such solutions as they allow:

  • Migrate and restructuring large volumes of content easily
  • Perform direct migration easily
  • Monitoring the SharePoint environment
  • Rich reporting

Cons of using Third-Party Solutions:

  • Additional costing
  • No migration of customer solutions and features
  • Demand professional skills

Migrating to SharePoint Online or Office 365? No Worries!

For migration to SharePoint Online or Office 365, you can use any of the two above described SharePoint migration options. You can move to cloud directly, choosing traditional migration or by using a third-party tool.

But, SharePoint Online and Office 365 work on a different logic as compared to on-premises solutions, you need to put a lot of SharePoint development efforts to make the refreshed solution work properly.

Want to speed up your cloud migration? Here you go:

Cloud migration takes time, but time is money, and who doesn’t want to speed up the process? Everybody does. So, we are here with some options you can consider to speed up your cloud migration:

SharePoint Online or Office 365 Migration APIs:

Microsoft has enabled both APIs to speed up migration to SharePoint Online or Office 365.  The procedure isn’t easy to perform and has limitations too, but it sends bulks of content to the cloud much quicker.

Windows PowerShell cmdlets:

Windows PowerShell cmdlets is another commonly used way to fasten the migration process for SharePoint Online and OneDrive migration, letting you move content to SharePoint Online or Office 365. This method demands a number of requirements, that you need to meet beforehand.

SharePoint Migration Tool from Microsoft:

Microsoft’s SharePoint Migration Tool helps organizations to migrate their files from SharePoint on-premises document libraries or third-party file shares directly to SharePoint Online or OneDrive in Office 365. It is said to be a perfect fit for many complex migrations, therefore, it’s definitely worth trying.

In addition to this tool, SharePoint 2013 owners can also use the SharePoint Migration Assessment Tool (SMAT). SMAT is a highly useful tool, being a simple command line executable that scans SharePoint farm content and detects issues that can hinder the migration outcomes. Thus, you can easily check the health of your content before initiating the migration process.

Microsoft FastTrack:

Last but not the least, organizations can choose the Microsoft FastTrack migration program. The program provides best practices, tools, resources, and the assistance of Microsoft experts who help their customers in cloud migrations. Microsoft announces new FastTrack offers regularly.

There are various approaches to perform SharePoint migration, giving organizations the opportunity to choose optimal SharePoint migration approach.  But, let’s be clear about the fact that it’s nearly impossible to perform a complete migration using only third-party tools or services, like Microsoft FastTrack. You need the assistance of professional SharePoint consultants and developers to accomplish SharePoint migration project.

De Facto can help you with SharePoint Migration

SharePoint migrators at DeFacto are there to support you at all the stages of your migration projects. We assess, plan, and report capabilities to our clients for efficient migration of their legacy collaboration system to the latest versions of SharePoint, with minimal business disruption.